Court booking & capacity management
Members book courts directly through the app, no phone calls or WhatsApp. The booking system optimizes utilization and shows available slots in real time.
The club management software for tennis clubs in Germany
Court booking, member management, communication and billing in one platform, GDPR-compliant and hosted in Germany.
100+ app downloads in the first week at TV Sparta 87 (Nordhorn)
TS
TV Sparta 87 (Nordhorn)
Tennis club · 152 members · Official partner
FS
Frankfurt School Tennis Initiative
University initiative · 233 members · Partner
Admin work is eating the time meant for the sport
Four recurring problems board members across Germany describe to us.
Administration across three channels
Member list in Excel, sign-ups by email, direct debits tracked by hand: every change has to be made in several places at once.
Courts nobody can see
Members ask about free slots over WhatsApp while courts sit empty, because nobody can see real-time availability.
Expectations that go unmet
New members know an app from their bank or gym. A club that only offers a notice board and a phone list loses them to the club next door.
Digital expectations, analog answers
No app, no online booking, no up-to-date information for members, while the club next door has had this for years.
17.5%
of sports clubs in Germany see their existence at risk, mostly because nobody steps up to handle administration and organisation.
Source: Sportentwicklungsbericht 2023–2025, German Sport University Cologne, commissioned by DOSB, BISp and the 16 state sports federations.
A data protection risk for the board
Member data in private WhatsApp groups or on a board member's laptop is a personal liability issue if something goes wrong, not just a convenience problem.
Live from the club backend
One dashboard for the entire club
Members, court occupancy, fees and communication come together in a single interface, instead of spreadsheets, group chats and three separate tools.
- Member data, fees and roles managed in one place
- Reports on court usage and membership growth
- GDPR-compliant, hosted in Germany
Case study
TV Sparta 87 (Nordhorn) runs on Ace
Over 100 members download the app in the first week, across every age group.
100+
app downloads in the first week
152
members at the club
Every age group
Adopted from young to old
“We finally have everything in one place – it saves us a huge amount of time and makes organising things so much easier.”
“I didn't think I'd actually use it – but it's really simple and genuinely helpful.”
“All the info, dates and news – I'm always up to date. Great thing.”
The most important modules at a glance
Three core modules solve the biggest pain points. The rest is there when you need it.
Court booking & occupancy
Members book courts directly in the app, no phone call, no WhatsApp back-and-forth. Free slots are visible in real time, and you can block time for maintenance or tournaments in a few clicks.
- Booking directly in the app, around the clock
- Free and occupied slots in real time
- Blocked times for maintenance, training and tournaments
Member management
Profiles, attendance, membership status and contact details in one place. Changes are visible to the whole board immediately instead of circulating in several spreadsheet versions.
- Member profiles and contact details managed centrally
- Membership status at a glance
- Announcements and push messages straight to members
Emails
Newsletters and announcements to all members or specific groups, straight from the platform.
Teams
Set up teams, assign players and organise league play.
Booking overview
See every court booking at a glance, block times and analyse occupancy.
Statistics
Analyse occupancy, membership growth and usage, with clear numbers for the board.
Reports
Create and export reports, ready for board meetings and the general assembly.
Work duties
Plan, assign and settle work hours, fair and transparent for every member.
Roles & permissions
You decide who can see and edit what in the club admin.
Audit log
Trace changes, for transparency and as evidence if it's ever needed.
Help & support
Guides and personal support whenever a question goes beyond the documentation.
Missing a feature? We're open to your requests and keep building the platform together with you.
How you go live
Effort and data migration are usually the biggest objection before the price question, so we address them first.
Typically one to two weeks, depending on your data.
1
Register your club
Set up your club profile and invite members.
2
Migrate your data
We import your member list for you, whether it's in Excel or in your current club software.
3
Go live
Courts set up, members activated. Our team supports the launch in person.
Data migration with no extra work for you
Whether your member data lives in a spreadsheet or in another club software: you send us the export file, we handle the import, no manual re-entry required.
Migration from Excel spreadsheets
Import from existing club software
What does Ace cost for your club?
Full transparency: tiered pricing by club size, no per-module fees, no setup fee.
Club Community
€0forever
For clubs starting out with communication.
- News & announcements
- Club profile & club info
- Community app
- Event calendar
Ace Pro
Recommendedfrom €19net / month, based on club size
22.61 € incl. VAT
For clubs managing everything digitally.
Everything in Community, plus:
- Court booking
- Member management
- Invoices and e-invoicing per EN 16931
- Teams, leagues & tournaments
- Statistics
- Newsletters
- Work assignments
What is tennis club management software?
Tennis club management software combines all administrative tasks of a tennis club in one central platform: court booking, member management, fee billing, communication, and event management. Ace is specifically developed for German tennis clubs, with GDPR compliance, hosting in Germany, and personal support.
Member management & profiles
All member data centralized in one place: profiles, attendance, membership status and payment history. GDPR-compliant and without spreadsheets.
Communication & newsletters
Announcements, news and newsletters directly from the platform, to all members or targeted groups. No separate email tool needed.
Invoices & membership fees
Automated fee billing, invoicing and payment tracking reduce administrative overhead to a minimum.
Frequently asked questions about tennis club software
Everything clubs need to know about rollout, day-to-day use and the cost of Ace.
Ready to digitize your club administration?
Book a demo or grab the info pack for your next board meeting.
Benedikt Speidel
Direct contact for club partnerships